Meeting & Event Services
BCR's training and conference rooms and equipment are available for rental by BCR member libraries for training sessions, demonstrations and meetings when the facilities are not in use by BCR. The rooms must be reserved at least two weeks in advance. Meetings must be conducted during normal BCR working hours, between 8 a.m. and 5 p.m. weekdays. A $50 fee is charged for meetings canceled with less than a week's notice. Additional charges may apply. Room rental fees are:
- $160 per day for Training Room I
- $500 per day for Training Room II
- $100 per day for Conference Room I
Rental fees may be waived under certain circumstances for BCR member libraries and nonprofit organizations. The fees will not be waived more than four times a year for any one organization. The late cancellation fee is not waived even if the room rental fees have been. Organizations that reserve the rooms and then cancel a meeting without informing BCR in writing at least one week in advance will incur a $50 cancellation fee.
Requests to use these rooms need to be made in writing or by email at least two weeks in advance of the meeting. Organizations that rent or use a room are expected to follow BCR policies and coordinate their plans with BCR personnel to ensure the safety of meeting participants and equipment.
| Seating Capacity (by room setup) | ||||||
| Classroom | Square | Theater | U-shape | |||
| Training Room I | 30 | 25 | 60 | 20 | ||
| Training Room II | 24 maximum | n/a | n/a | n/a | ||
| Conference Room 1 | n/a | 14 | n/a | 12 | ||
Training Room I has multiple LAN and modem drops. An instruction computer may be rented for $60 per day.
Training Room II is equipped with 12 DELL Pentium 4 computers for student use and a 13th computer for the instructor. The computers are equipped with dedicated Internet access via Netscape or Internet Explorer through BCR's LAN and router.
Conference Room I has one LAN drop and one modem drop. An instruction computer may be rented for $60 per day.
BCR has color VGA data projectors for in-house use only. Overhead projectors and white boards are provided.
Coffee and tea are provided for workshop participants. We can provide other refreshments (soft drinks, pastries, cookies, box lunches, etc.) at cost plus the clerical time needed for making the catering arrangements. Requests for food service should be made in writing at least one week in advance.
For more information or to reserve our facilities, contact Kelcey Wetzel (kwetzel@bcr.org).
